Company conference rooms are one of the most important places for gathering and sharing ideas within a team. As such, these spaces must have the necessary tools to allow for effective communication—namely, audio and visual equipment. However, even the latest pieces of AV technology can experience occasional malfunctions that set productivity back for the day. These are some common AV issues in conference rooms and what you can do to mitigate them in your workplace.
Visual and Audio Delays
It’s impossible for an audience to follow along with a presentation when the video and audio are out of sync. Unfortunately, this tends to happen when some sections of the system struggle to pick up signals from the others. In most cases, one can fix this by re-syncing the equipment, but if it occurs more frequently, it could be a sign that your AV equipment needs an upgrade. Audio and visual delays are particularly common in wireless or Bluetooth systems, so keep that in mind when choosing newer models.
Unclear Imaging
If you’re working with a projector, your visual equipment could also start producing unclear images. Over time, the lenses within these devices become dirty, and the image will fade with the intrusion of the grime. One of the best ways to keep it working properly is to take the time to clean the system’s inner components. If you’re experiencing this issue more often, however, you may need to reconsider how you have the projector positioned and whether you need to replace it.
Incompatible Connections
When it comes to importing content to display on the big screen, dongles are crucial in making this happen. These components are what allow us to connect our computers to the overhead visual display and control the finer points of our presentations. Unfortunately, when dongles are outdated, they simply don’t have the proper connectors for many of our more modern devices. Therefore, if you want to hold more efficient meetings, you’ll need an upgrade that’s compatible with your company’s tools.
Echoing Sound
Another common AV issue in conference rooms is the echoing of sound output. Not only can this effect be distracting to the audience, but it can also hinder the presenter’s focus. Fortunately, echoing only happens when multiple microphones are picking up on the same audio, so keeping only one on at a time can make solve the problem.
